COMMITTEE ROLES
Roles and responsibilities of the management committee
Responsibilities of all committee members
To act solely in the interests of Glasgow Front Runners membership
The governance and strategic development of the club
Organising club run sessions
Welcoming and supporting runners
Regularly attending club runs, social events and races
Adhering to club policies and procedures
Supporting President, Treasurer, Secretary and Run Secretary in discharging the duties of their offices
Creating a safe space for LGBTQIA+ runners and our allies
Promote regular club running amongst the membership
Create and promote leadership opportunities for and with the membership
Responsibilities of each role
President
Be accountable, with other officers, for governance of the Club
Manage the strategic development of the Club
Lead implementation of the Club’s aims
Create and support initiatives to foster a friendly Club atmosphere
Establish links with other FrontRunner groups and the wider running community
Ensure fiscal governance
Chair committee meetings, or authorise proxy
Lead and manage committee members’ work
Support members who take responsibility for Club activities
Keep up to date with governance in sports generally
Report to the AGM
Overall responsibility for maintaining and owning club assets
Club Secretary
Service committee meetings (agenda, minutes, papers, etc)
Service the AGM and any EGMs (agenda, minutes, papers, elections)
Maintain the Club constitution, policies and procedures
Maintain the Club membership and attendance records
Act as official Club contact for correspondence/enquiries
Represent the club at external meetings (such as the Scottish Athletics or International Frontrunners AGMs)
Treasurer
Be responsible for financial governance, including statutory and management accounting reporting (maintaining appropriate accounting records, reporting actual performance and forecasts/business plans to committee and AGM, as appropriate)
Be responsible for compliance with UK taxation requirements
Manage the bank account and cash-flow to minimise bank charges
Be responsible for timely payment of all expenses, including ensuring compliance with delegated authorities as stipulated in Constitution
Be responsible for ad-hoc financial involvement with sponsorship and funding applications
Run Secretary
Organise monthly Jog Leader (JL) rota.
Support JL’s in delivering weekly run programme.
Ensure a suitably qualified JL & coaching team, organise succession planning and provide access to relevant Scottish Athletics qualifications.
Convene and attend regular JL meetings.
Attend regular coaching meetings.
Organise club kit.
Management of Spond
Race Secretary
Develop annual race calendar including monthly Parkrun events, Parkrun takeovers and other races throughout calendar year.
Encourage and manage participation in Scottish Athletics Cross Country championships.
Manage race experience for members.
Collate race results and distribute amongst members.
Ensure correct and safe storage of relevant photographs in GFR archives.
Coaching Secretary
Organise monthly coaching rota.
Support coaches in delivering weekly coaching programme.
Arrange delivery of training programmes (including C25k, 5to10k, half marathon and marathon programmes).
Convene and attend regular coaching meetings.
Communications Secretary
Primary responsibility for communicating all club information, including, but not limited to upcoming runs, events, social activities, trip plans etc to members, updating website content, publications of blogs, newsletters, press releases and announcements on Facebook, Instagram and Twitter with content as agreed by committee
Keep abreast of new electronic social networking options for promoting the Club
Update Club details with other groups that display GFR web links
Draft and publish social media and other adverts as required for annual club events such as Red Run, Rainbow Run and OutRun
Social Secretary
Organise monthly Club social events
Organise additional club social events as required
Establish links with other sports clubs to provide additional sport related social activities
Events Secretary
Plan and organise club race / running events including OutRun, Red Run, and Rainbow Run
Coordinating discussion with relevant parties (sponsors, venues, local authorities etc)
Working with the Treasurer, ensure good fiscal management of OutRun
Encouraging participation and support from members to help stage these events.
Welfare and Inclusion Secretary
Develop diversity framework and build relationships with minority / marginalised groups within the LGBTQIA+ community to encourage and support their involvement with GFR with the aim of achieving greater club diversity.
Own and maintain club policies in partnership with Club secretary to ensure compliance with governing body requirements and the principles of Equality, Equity, Diversity & Inclusion (EEDI).
Act as the primary contact for all issues of welfare, concerns, complaints and inclusion on behalf of the committee.
Have responsibility for reporting on club diversity to committee on a range of protected characteristics.
Support and record relevant EEDI training undertaken by the committee.